Last revision on August 23, 2018
De Korenaar VZW, with registered office at Torenstraat 29, bus 3, 3500 Hasselt , Belgium, incorporated under Belgian law and registered with the Crossroad Bank of Enterprises under number BE 0675.448.612 (“DKR”, “we”, “us”), collects data when you create an account (“Account”), when you use the following website: www.loge-degraankorrel.org (the “Website”) and/or when you send us an e-mail.
You may not always be aware of it, but using our Website implies sharing personal data. According to the legal definition, personal data means any information relating to an identified or an identifiable natural person (“Personal Data”). It is sufficient to be regarded as Personal Data if the data allows us to make a direct or indirect link between one or more data on the one hand and a natural person on the other hand.
The collection and processing of Personal Data is subject to strict legal conditions to give you, as a user of our Website, the necessary guarantees that your Personal Data will not be publicly disclosed in an unauthorized manner.
Each processing will therefore always be done in compliance with the applicable privacy legislation, more specifically the European Regulation on the protection of personal data (the “Privacy Legislation”).
2. PERSONAL DATA THAT WE COLLECT
We may collect various types of Personal Data and keep it on our servers, including among others:
- First and last name;
- Office of private address;
- Telephone number;
- E-mail address;
- Data on your use of the Website (e.g. browser and IP address); and
- Data of e-mails (e.g. number of times the e-mail was opened).
3. WHAT ARE THE PURPOSES OF DATA COLLECTION AND PROCESSING?
Your Personal Data may be used for the following purposes (collectively, the “Purpose”):
Informative purposes related to the use of the Website;
- To respond to your requests;
- To improve our level of service;
- To improve the content of our communications; and
For our own administrative and quality assurance purposes.
Furthermore, DKR has free access to your Personal Data, and may freely save and publish your Personal Data in the following cases:
- to comply with applicable laws or regulations;
- if a law enforcement authority or other government agency so requests;
- to maintain its general Terms and Conditions;
- for investigating suspicious or fraudulent or illegal activities; and/or
- to protect security and/or your rights or DKR’s rights.
4. SECURITY OF YOUR PERSONAL DATA
DKR shall take reasonable administrative, technical and organizational measures, in accordance with the applicable Privacy Legislation, against unauthorized or illegal processing of Personal Data or unintentional loss, destruction or damage, unauthorized or illegal access, disclosure or use of Personal Data. In some cases, your Personal Data will be shared with Third Parties, which must also take reasonable administrative, technical and organizational measures to protect the Personal Data.
Personal Data collected may be transferred to, stored and processed in your country of residence or any other country in which DKR (including its affiliates), subcontractors or agents maintain facilities, including the United States and countries outside the European Economic Area (EEA). In the event that the Personal Data is transferred outside the European Economic Area, appropriate measures will be taken.
In the event and as a result of the discovery or notification of an infringement on the safety of the Personal Data, or access thereto by an unauthorized person, DKR is legally obliged to notify you, if the infringement is likely to violate your privacy.
5. NOTIFICATION TO THIRD PARTIES
Unless otherwise specified on the Website, we will not sell, rent or in other manner disclose your Personal Data to Third Parties, except in the event that the business of this Website or a part of it including the Personal Data connected with it is sold, assigned or transferred. Sometimes we use selected Third Parties to provide support services in connection with this Website or in the normal course of business. Such Third Parties may, from time to time, have access to your Personal Data to enable them to provide those services to DKR We require all companies providing such support services to meet the same standards of data protection as our own. They are prohibited from using your Personal Data for their own purposes. For the avoidance of doubt, we do not allow these Third Party service providers to use your Personal Data for their own marketing activities.
6. WHAT ARE MY RIGHTS AS A DATA SUBJECT?
We want to guarantee a safe and lawful processing of Personal Data, and we assure you that your Personal Data will be processed in a straightforward and lawful way. This implies that the Personal Data will only be processed for the aforementioned, explicitly stated and legal Purpose. DKR furthermore assures that the Personal Data will always be processed in an adequate, relevant and non-excessive manner.
My right for information
If you have questions or suggestions with regard to the processing of your Personal Data, provided you are able to prove your identity, you have the right to request information concerning the processing. We will then provide you with access to your Personal Data that we process as well as the source of these Personal Data.
My right of rectification or erasure
You have the right to have your Personal Data rectified, erased or amended, free of charge, and to correct inaccuracies, in the event these Personal Data is incomplete or incorrect, or is being processed in an unlawful manner. You have the right to request the erasure of incorrect data or data that is not relevant in such manner.
You have the right to have your Personal Data erased without undue delay, free of charge, unless the Personal Data has to remain stored in accordance with a legal provision. The erasure is predominantly related to visibility, which entails the possibility that the erased Personal Data will remain stored temporarily. However, DKR will take any and all reasonable measures to erase all your Personal Data as fully and extensively as possible.
My right of transferability of Personal Data
You have the right to request your Personal Data in a structured format.
My right to object or restrict the processing
You can, at all times, object to the processing of your Personal Data, or request to restrict the processing of your Personal Data.
These rights may be exercised by contacting us through www.loge-degraankorrel.org or by mail on the following address: De Korenaar VZW, with registered office at Torenstraat 29, bus 3, 3500 Hasselt , Belgium.
7. STORAGE AND REMOVAL OF DATA
We may retain information regarding you and your use of the Website, including Personal Data, for as long as reasonably needed taking into consideration (i) our need to answer queries and resolve problems, (ii) to provide you with improved and new services and (iii) to comply with legal requirements under applicable law(s). This also implies that we shall be entitled to retain your Personal Data until we receive your request to unsubscribe through an opt-out sent by e-mail at firstname.lastname@example.org or by writing to De Korenaar VZW, with registered office at Torenstraat 29, bus 3, 3500 Hasselt , Belgium. In any event we ensure that any and all of your Personal data will be deleted within thirty (30) calendar days following such opt-out request.
Responsible for processing:
De Korenaar VZW, with registered office at Torenstraat 29, bus 3, 3500 Hasselt , Belgium.